One-day event insurance is available for parent-teacher fundraisers, but are they worth the cost? Let’s see. Event planners can fall into two categories: those who err on the side of caution and those who go all out. Fun always beats humdrum, as exciting events attract bigger crowds and raise more funds. While playing safe reduces risk, it can lead to ordinary activities and attractions and doesn’t raise much money.
If you’re charged with planning an event, you might avoid risk due to the perceived liability at stake. However, you can confidently create exciting fundraisers with the right insurance. That’s because it’s easier to make bold decisions knowing you have liability protection.
This article looks at one day event insurance vs. year-round general liability coverage, which protects multiple events throughout the year. You’ll discover who and what these insurance options do and don’t cover. Because with the right protection, you can plan more appealing fundraisers, like a haunted house, a 5K race, a concert, and more. But is single event coverage—as and when needed—better than year-round event insurance? Let’s find out.
One-Day Event Insurance Vs. Year-Round General Liability
AIM’s single event insurance is also known as One Day Event Coverage. This short-term coverage protects your PTAs, PTOs, and booster club events from one to four consecutive days. Moreover, you can tailor plans to safeguard your fundraisers, carnivals, galas, cookouts, and other activities. But why bother with a one-off cover when you can take out a convenient annual insurance policy? There are several reasons.
When Single Event Insurance Coverage Makes Sense
AIM’s single event insurance is usually less expensive than annual plans. Therefore, it makes sense if you only hold a single event yearly. Also, short-term coverage offers groups more flexibility to plan. That can be useful if you’re unsure of the type or number of events you hope to hold in the forthcoming year.
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Event General Liability Insurance for PTAs, PTOs, and Booster Clubs
Enjoy peace of mind by protecting your PTA, PTO, or booster club events from liability claims. AIM’s affordable general liability insurance covers events of all sizes, from one-day fundraisers to multiple events throughout the year, protecting your attendees, volunteers, and club members.
Learn How AIM’s Insurance Protects Parent-Teacher Clubs Without Breaking the Bank
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When to Choose Annual General Liability Insurance
AIM’s tailored General Liability insurance has the convenience of year-round protection. You can also customize plans with options for embezzlement insurance, property insurance, and directors and officers (D&O) insurance. The General Liability insurance costs more than short-term coverage but is still a budget-friendly option for PTAs, PTOs, and booster clubs.
Summing Up the Key Differences
The key difference between short-term and general liability is the scope and duration of coverage. While the former focuses on short-term protection for specific events, the latter offers a more comprehensive package for a broader range of situations.
Let’s look at who and what exactly one-off insurance protects.
Why Every Parent-Teacher Group Needs Insurance
Every PTA, PTO, and booster club needs insurance to function. It’s vital for parent-teacher groups in the US for several reasons. First, having liability protection for events provides financial security. The right coverage also complies with venue requirements and encourages best practices in risk management by:
- Minimizing the negative impact of unforeseen events
- Protecting assets and reputation
- Promoting safety and responsible decision-making
Insurance enhances credibility and professionalism, making your parent-teacher group more attractive to potential sponsors and donors. That’s because third-party advocates often want assurance that their contributions are used responsibly and that the club has safeguards in place. It’s also worth noting that most venues will require insurance when you host an event at their location.
What Your One Day Event Insurance Covers
The scope of coverage offered by one-day event liability insurance depends on what your club needs. Remember, you can tailor these plans to protect against unforeseen accidents or incidents related to your functions. The tables below highlight the different types of event activities covered for indoor and outdoor functions:
Outdoors:
| Games and Sports | Community and Social | Recreation and Amusement |
| Apple Bobbing | Bike Rodeos | Colored Sand Painting |
| Baseball Toss | Cake Walks | Fishing (from land) |
| Egg Toss | Cow Bingo | Fortune Telling |
| Ring Toss | Fun Runs | Golf Tournaments |
| Haunted Houses | Hobby Shows | |
| Litter Clean Up | Ice Cream Socials | |
| Moon Walks | Magic Shows | |
| Picnics |
Indoors:
| Social and Fundraising | Educational/Workshops | Arts and Creative |
| Auctions | After School Programs | Arts & Crafts Activities |
| Beautification Projects | Book Fairs | Balloon Artist |
| Candy/Wrapping Paper Sales | Enrichment Programs | Face Painting |
| Confetti Eggs | Parent Education | Fashion Shows |
| Costume Parties | Science Fairs | Gift Wrapping |
| Food Sales | Workshops | Magic Shows |
| Jail Auction | Performing Arts | |
| Line Dancing | ||
| Petting Zoos | ||
| Pizza Night | ||
| Spelling Bees | ||
| Talent Shows |
One-off insurance also covers items on the left-side list below. As these are potentially higher-risk activities, there may be certain requirements for coverage. However, AIM’s insurance plans do not cover the items on the right-side list. That’s because these activities can be inherently risky and have a much higher potential for accidents or injuries.
| Higher-Risk Items Covered | Items NOT Covered |
Entertainment and Recreation:
School and Youth Activities:
Safety and Supervision:
| Recreational and Extreme Activities
Motorized/Vehicle-Related:
Health and Safety
Sports and Athletic Activities:
MISC.
|
If in doubt, contact AIM to discuss your parent-teacher events and activities. With our expertise and personalized advice, you can avoid mistakes and get the best coverage. But most importantly, we help you understand your insurance needs. That means finding the right policy to ensure proper protection and guiding you through the claims process.
Tailor Your Coverage
No two parent-teacher groups are the same, and that’s what makes your organization so unique, special, and fun. It’s also why AIM strives to personalize our affordable annual general liability and one day event insurance options. Our expertise focuses on PTA, PTO, and booster coverage, helping you tailor plans that meet specific needs and expectations.
Here’s a rundown of AIM’s insurance coverage options and what they mean:
Event Insurance for Parent-Teacher Groups
Event insurance is essential for parent-teacher groups. It shields you from legal liabilities stemming from injuries and offers financial security by covering out-of-pocket medical expenses. This type of event coverage ensures your organization’s funds remain intact in case of unforeseen accidents that may cause trauma and bodily injury.
Embezzlement Insurance
Embezzlement insurance safeguards your money if it’s embezzled or misappropriated by anyone with access to it. That includes trusted members of your team. For instance, if you give fundraising money to a team member to deposit in the bank, and they take off with it, this coverage protects you.
Property Insurance
For fundraisers, parent-teacher groups purchase large amounts of merchandise over time to help generate income. Costly fundraising items such as popcorn machines, snow cone machines, and auction items all add up. Property insurance exists to protect your club against property damage, e.g., fire, theft, sabotage by vandalism, and more.
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Enjoy Peace of Mind: Protect Your PTO / Booster Club / PTA Property
Don’t let accidents or theft put a dent in your club’s hard-earned property fund. Safeguard your belongings with AIM’s property insurance. Our affordable coverage protects your belongings from theft, damage, or loss, covering raffle merchandise, auction items, fundraising supplies, and more.
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Professional Liability Insurance
Professional liability insurance covers the directors and officers of your parent group. For example, suppose someone decides to sue one of your officers for an unintentional, wrongful decision they made for the organization. In these cases, AIM covers them in a lawsuit.
Key Takeaways
As a parent-teacher group, consider all the benefits insurance has to offer. It provides financial security and liability protection during events. It ensures your organization meets venue requirements and inspires best practices for risk management. Additionally, insurance minimizes the impact of the unexpected, protects assets and reputation, and improves your group’s credibility with potential sponsors and donors.
Finally, having the right type of coverage in place lets you focus on what matters most – supporting education and fostering a strong community within your local school.